028 514 2483 / 028 514 15040 / 087 093 0784 / 087 093 0789 chris@swdtech.co.za

Warranty and return or refund policy

(version: 1.1)


1.Our goods and services.
We supply computers and computer related hardware, software and consumables.

2.Read instructions.

Please carefully read and follow all instructions that come with our goods or services. For example, any documents that help you use our goods or services.

3.Cooling-off period. (Electronic transations only)

Section 44 of the ECT Act may apply to your electronic transactions. If you qualify as a consumer under the Electronic Communications and Transactions Act, you may be entitled to cancel some electronic transactions within seven days, without reason or penalty. Section 44 is only applicable if you are a natural person – in other words, a human being. You must also be the end user of the goods or service. The transaction must be an electronic transaction – a transaction concluded via (in whole or in part) this website, email, or SMS.

Goods Terms

4.Our goods warranty.

We warrant that all our goods are new and of good quality unless we clearly describe them as used or reconditioned or as having specific defects.

5.Return of goods in terms of cooling-off period. (Online purchases only)

You must return any goods in new condition with all packaging and materials. We will refund the purchase price of the goods (minus the direct costs of returning the goods of 15% of the purchase value) within 30 days of the date of cancellation for goods purchased online.
You must return the goods in new condition with all package and materials. We will refund the purchase price of goods (minus the direct cost of returning the goods of 15% of the purchase value) within 7 days from the purchase date.

6.Statutory goods warranty for six months.

We warrant all our new goods against any defects for six months of normal household or business use, from the time we supplied the goods. This is the statutory warranty in terms of the Consumer Protection Act of 2008 (the CPA).

Defective goods.
Defective goods are those that had a defect or were unsafe when we supplied them. A defect usually means that the goods were manufactured using materials, components or workmanship below an acceptable standard. You must prove that goods are defective.

7.Statutory compensation.

We will repair, replace or refund the price of any defective goods that you return to us during the six month statutory warranty. Returns must follow our returns procedure below.

8.Choice of compensation.

Any customer that is also a consumer under the CPA may decide whether we should either repair or replace the defective goods, or make a refund. We will decide how to compensate any of our other customers.

9.Statutory warranty on repairs.

We warrant all our repairs and repaired goods against the failure of a repair and any further defect for two months from the time we returned the repaired goods.

10.Compensation under repair warranty.

We may choose to replace or refund the price of any repaired goods that you return to us during the two month repair warranty period.

11.Extended warranty.

After the six months statutory warranty has expired, certain items are still covered by their respective manufacturers warranties. We will facilitate the process as re-sellers for the manufacturers. This means we will repair or arrange for the repair of the defective goods or replace them with new or reconditioned goods, as long as the defective goods are returned to us within the warranty period. The period of any extended warranty depends on the particular goods and may cost extra.

12.Suitably qualified technician.

A customer that believes goods are defective should ask a suitably qualified person to produce a report for our technicians to consider. A suitably qualified person is a reputable and independent technician trained and qualified to repair goods similar to our goods with a submission of a technical report.

13.Technical inspection fee.

You may also ask our technicians to inspect any goods believed to be defective. We may charge a technical inspection fee equivalent to the price paid for the item, up to a maximum of R250 (excluding travelling expenses). We will fully refund this inspection fee if the goods were defective when we supplied them.

14.Our technicians’ duties.

We train our technicians to recognise any defects in goods. They can usually tell if the goods have been misused, for example if they have been neglected, damaged, altered or not used according to instructions. Our technicians will give reasons if they refuse to accept that we supplied defective goods, but will only do this if they honestly believe the goods have been misused.

Limited refund of inspection fee.
We do not have to refund any inspection fee paid if our technician does not accept that we supplied defective goods.

15.Invalidation of warranties and right to return unsuitable goods.

Our goods are very sophistacated, and are manufactured and repaired under strictly controlled conditions. For this reason, warranties on any of our goods will be invalid if any person who is not suitably qualified has opened, tampered with or altered the goods contrary to the instructions or removed the warranty label. This also applies to goods found to be unsuitable. It may be fraud to damage goods deliberately to claim a refund.

16.Exclusion of industrial use.

We only warrant goods for any industrial or unusual commercial use if we clearly state this in writing, for example on the packaging.

17.Statutory right to return unsuitable goods.

Our customer that is also a consumer under the CPA may return goods within ten days of delivery if they could not examine them before delivery or download and then discover that the goods are not what they ordered or expected, or are not suitable for a specific purpose that they communicated to us in writing.

Returns of unsuitable goods.
A consumer must return unsuitable goods within ten days of delivery according to our returns and refunds procedure below.

18.Refund of price of unsuitable goods.

We will refund the full price of any unsuitable goods in their original unopened packaging. For opened goods, we may deduct or charge a reasonable amount for any use of the goods plus certain costs necessary for repackaging and restocking, subject to the CPA. These costs are usually up to 25% of the cost of the goods.

Postage costs / Courier Fees.
We will refund the reasonable postal and insurance costs of returning defective or unsuitable goods. We may inspect the goods to confirm that they are defective before we do so.

Procedure for returns to other suppliers.

If the goods are deemed to be defective we will return it to the suppliers at our own cost.

General Terms

Applicability of our general terms
Our general terms apply to the goods we provide to you.

Our returns and refunds procedure.
You must use our returns and refunds procedure for returning defective or unsuitable goods and claiming for unsatisfactory services, or else we may refuse to accept them. Our returns and refunds procedure is as follows:
• Report a case to us at chris@swdtech.co.za. We will issue a ticket number.

Please supply your contact details, date and place of purchase, and all details of the physical goods that you want to return, including how and why you believe the goods are defective or unsuitable for your purpose, or how and why you believe the services were unsatisfactory.
• Email, fax, post or deliver the refund or return claim form to chris@swdtech.co.za. We will contact you with a return or refund claim number within 48 hours of receipt, otherwise you must contact us to get the number.
• Our customer services department may tell you that they do not believe you have a claim, for example because the warranty period of the goods has expired. In this case we may refuse to repair or replace goods, refuse to provide additional services to remedy the unsatisfactory services, or refuse to pay a refund.

Additional steps
The following steps are required for physical goods in order to complete the returns and refunds procedure:
• Any return of physical goods must include proof of purchase plus all accessories and instructions, and all original packaging that is still available. If no packaging is available, please make sure the goods are in protective packaging as we are not responsible for any damage in transit.
• Please write the return claim number clearly on the envelope or package. We may refuse to accept a package that does not have this return claim number on it.
•Deliver the defective physical goods under warranty or unsuitable physical goods to us or post them by normal prepaid registered post, insured against loss, damage and theft. The street and postal addresses for all returns are the same as for our physical address, details of which are below.
• If you choose to post the physical goods, please notify us that you have done so by sending an email to chris@swdtech.co.za In this email, please provide us with the post office tracking number for the envelope or package.
• Once we have received the package, we will notify you that we have received the physical goods. Please allow 10 working days from the date on which you sent the envelope or package for it to reach us. If we have not notified you within 10 working days, please contact the postal service that you sent the package through and try and establish whether it has been delivered to the correct address.
•We will also notify you in the same email if we have not received the return or refund claim form associated with your claim. If we have not received it, we will send you a blank return or refund claim form attached to the email. Please complete it and return it to us in terms of our returns and refunds procedure above. We will not be able to continue processing your claim until we have received it.

22.Dispute resolution.

If we do not accept that we supplied defective or unsuitable goods, or that we provided an unsatisfactory service, and our customer services department has not been able to help, any customer may still take the matter up with a suitable ombud or other dispute resolution body, or take legal action. The dispute resolution procedures under the CPA do not necessarily apply to all transactions with us. This policy does not exclude any other rights customers may have.Our customer services department contact details.

23.Our customers can contact our service department as follows:
• Telephone number: +2728-5142483
Email address: chris@swdtech.co.za
Postal address: P.O. BOX 858, Swellendam, 6700
Street address: Wolfaardt Trust Building, Station St, Swellendam, 6700
Office hours: MON-FRI: 8:30am-5pm

24.Customer queries and complaints.
We aim for complete customer satisfaction. We respect our customers’ rights and always try to comply with best practice and all relevant laws. If you are not satisfied with any of our goods or services, or have any questions, please contact chris@swdtech.co.za.

We will try our best to solve your problem.

We are proud of the reputation of our goods and services.